Your Privacy is Our Priority

At Billdrive.ai, we understand that your financial documents contain sensitive information. This policy explains how we collect, use, and protect your data with the highest security standards.

1. Information We Collect

Account Information

Email address and full name for account creation
Authentication tokens for Google services (Gmail, Drive)
Subscription and billing information
Account preferences and settings

Financial Document Data

Email content and attachments containing financial documents
Extracted metadata (vendor names, amounts, dates, document types)
Document classification and categorization data
File names and organizational structure

Usage Data

Platform usage statistics and feature interaction
Error logs and performance metrics
Device and browser information
IP address for security and fraud prevention

2. How We Use Your Information

Core Services

Document processing and organization
AI-powered classification
Search and retrieval functionality
Account management and support

Improvements

Service optimization and bug fixes
AI model training and improvement
New feature development
Security and fraud prevention

3. Data Security & Storage

🔒 Bank-Level Security

We implement military-grade encryption and security measures to protect your financial data. Your documents remain in your Google Drive - we never store copies of sensitive financial content.

Encryption

AES-256 encryption for data at rest
TLS 1.3 for data in transit
Encrypted database connections
Secure API communications

Access Controls

Multi-factor authentication
Role-based access permissions
Regular security audits
SOC 2 Type II compliance

4. Data Sharing & Third Parties

🚫 We Never Sell Your Data

We do not sell, rent, or trade your personal or financial information to third parties for marketing purposes. Your financial data is yours and yours alone.

Limited Sharing for Service Operation

Google APIs: For accessing Gmail and Drive (with your explicit permission)
OpenAI: For document classification (anonymized data only)
Supabase: For secure database hosting and authentication
Payment Processors: For subscription billing (Stripe)

5. Your Rights & Controls

Data Access

View all stored data about you
Export your document metadata
Download account information
Review processing history

Data Control

Delete your account and data
Revoke Google account permissions
Opt out of data processing
Update or correct information

6. Cookies & Tracking

We use essential cookies for authentication and functionality. We do not use tracking cookies for advertising or sell your browsing data to third parties.

Cookie Types

Essential: Authentication, security, and core functionality
Analytics: Anonymous usage statistics to improve our service
Preferences: Remember your settings and preferences

7. Data Retention

Active accounts: Data retained while account is active
Account deletion: All data permanently deleted within 30 days
Legal requirements: Some data may be retained longer if required by law
Backups: Secure backups deleted within 90 days of account deletion

8. International Users

Billdrive.ai is operated from the United States. By using our service, you consent to the transfer and processing of your data in the United States, where we maintain appropriate safeguards to protect your information.

GDPR Compliance: We comply with GDPR requirements for EU users, including data protection rights and lawful basis for processing.

9. Contact Us

For questions about this privacy policy or to exercise your data rights:

Email: privacy@billdrive.ai
Data Protection Officer: dpo@billdrive.ai
Support: hello@billdrive.ai
Address: Privacy Officer, Billdrive.ai, [Address]

10. Policy Updates

We may update this privacy policy from time to time. We will notify you of significant changes via email or through our platform. Continued use of our service after updates constitutes acceptance of the revised policy.

Version History: You can request previous versions of this policy by contacting our privacy team.

Privacy Policy